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We decided to create a Frequently Asked Questions aiming at answering questions about Meshotes.com and how to use it. If the FAQ do not answer to your questions, you can contact us by
our contact form.
or from our
MesHôtes.com is a freemium website that is to say main functionnalities to organize an event are free (such as managing guests list, doing seating plan, listing to-do tasks...). There exist services with fees such as the funding pot but you can still use others services for free.
We advise you to use Google Chrome which is the browser the most tested with Meshotes.com and the browser with the best performance. But Meshotes.com is compatible with a lot of browsers such as Edge, IE 11, Firefox and so on.
To create your first seating plan, you must first create an event. Once the event has been created, go to the Seating plan section of the event.
1/ The working area
The working area is represented by a grid. This grid can be modified by the Configuration button. We advise you to put the actual dimensions of the reception room to ensure that all guests will fit well in the room.
2/ Add a table
To add a table to the work area, just click on the "Add a table" button. A popup opens where you can define the shape of the table and its dimensions, as well as the number of chairs to be added. We advise you to respect the real shapes and dimensions of the tables for more realism.
To add objects (such as a dance floor, a location for the DJ etc.) to your working area, you can add a table without a chair that can be used to represent any object.
3/ Table and chair options
The added table can be moved by dragging and dropping by clicking on the table. The same principle exists for chairs. By clicking on a table, you will have access to different options. You can do the same on a chair.
4/ Place a guest
Just click on a chair. A menu appears, then go to Seat a guest.
5/ Place guests automatically
After adding enough tables and chairs to accommodate all the guests, you will generate the table plan.
To make your life easier, we have implemented an algorithm for placing guests via the "Generate seating plan" button. You are redirected to a page to select criteria. By clicking on next, you can choose either to generate the table plan from the criteria only or to define affinity groups (Jane and John must be together, but Pat and Bob hate each other). Then just fill the affinities and generate the seating plan to finish.
The suggested solution is a good base to start refining your reflection from.
When printing, guests names are separated from seating plan to avoid display problems (such as too long firstname & lastname). We have chosen another solution suggested by our user: you have to print seating plan and tables list where you will find your guests associated to a number and a table. Before printing, you will have to name all your tables.
But finally in order to make happy everyone we have add a second page added when you are printing your seating plan. This second page will be the seating plan with printed name. It is not perfect because all names will not be displayed correctly it is better than nothing ;)
Yes of course! One seating plan for one event. You will have to create several events in order to do several seating plans. You want to create several versions of one seating plan? Duplicate your event and do your guests or tables changes.
The only solution is to duplicate your event. Duplicating an event will duplicate guests and tables :) Think about versionning name of your event. Example: Pensez alors à numéroter votre événement. Exemple : My wedding V1 ; My wedding V2 and so on.
The available plans are those provided by owners of reception room from their professionnal account. If you can't find your plan it is highly possible the owner of your reception room did not subscribe to our service. Contact the owner to introduce to him our service (https://pro.meshotes.com) and we will try to integrate room plan as quick as possible.
If your reception room is a village/public room, send the plan to us at contact[at]meshotes.com so we can integrate it.
Firstly download our template file which is the only one format to be fully supported by MesHôtes.com. To download it, you have to click on the arrow button next to Import button on the guests list page.
Then modify the downloaded file to add your guests, and finally click on import button (not the arrow), select the file to import.
You can also import guests from your Google or Microsoft account. All permissions must be accepted. (on some browsers and due to some antivirus you will need to autorise tracking devices)
You can invite your guests directly from MesHôtes.com via the Invite to the event button. This will send an email automatically to all guests whose email has been provided. Guests will receive an email in which they can answer directly if they are present or not.
You can receive the sample mail that will be sent with the Check invitation button in the popup that appears after clicking Invite to the event.
It is possible to enter the first name, last name, age of the guest and if it is a couple and with whom. All this information is used by Nono the algorithm that will take care of placing your guests for you. The more information are provided, the better the table plan will be.
You organize a party with friends, or for the new year or you can not afford to finance your wedding? Ask your friends to participate to the funding pot!
You will only need to list a set of gifts. Here is an example :
For an evening party with friends, you will need to buy soft drinks, alcoholic drinks, aperitif cakes, disposable plates and cutlery, etc. Those are the "gifts" that must be listed.
For the organization of your wedding, you will need a florist, hairdresser, photographer, married clothes, caterer, wines, champagne etc. Those are the "gifts" that must be listed.
But when the gift is too expensive, just describe the gift as being a budget of the final project. For example, for the caterer you can propose a gift of type: an entry at 15 euros, a dish at 20 euros, a dessert at 10 euros.
Free to you to imagine how you can, in a fun way, involve your guests.
On the same principle, the gift being generally too expensive for a single guest, it can be funny to split the gift into several parts.
For example, the honeymoon will turn into:
- 100km by plane at 20 euros
- 1 night at the hotel at 100 euros
- 1 diving trip at 50 euros
- 1 cocktail at 15 €
Another example for a birthday if you want a bike:
- 1 handlebar at 50 euros
- 1 pedal at 15 euros
- 1 saddle at 25 euros
It's more fun that way and it allows the guests to know how their money will be spend more precisely.
To add a little more detail, adding a gift is possible either manually via the Add item button or from an existing gift list via the Add from Existing Items button. Once the gift is added you can describe it and define a price.
Do not forget to set small gifts at 5 to 10 euros for the smallest budgets.